***CONCUR – NEW TRAVEL PROGRAM STARTED APRIL 4, 2012***
IMPORTANT POINTS TO REMEMBER
Expense Report Fee – to process travel reimbursement the cost is $7.20 per document submitted. This fee will be charged to account (s) used.
Shorts Travel is the travel agency selected to book for Concur. They can be found at following web site with fees listed.
Travel funded by system parts (06, 07, 02) must be submitted through CONCUR. Research Foundation is not participating but approval to travel must still be submitted through Concur.
If you have a state issued card (State of Texas) for travel it CANNOT be used for Research Foundation travel as they are not participating in CONCUR. Please remember the funding source must be participating otherwise you cannot use the state issued card.
HOW TO GET STARTED
Log in through Single Sign On and select eTravel/Concur
Set up Profile (see training snippets) – if you need help please contact Felicita Anzualda or Angie Rollins.
NOTE – The traveler is the only one that can set up his/her profile and they will need to list both Felicita Anzualda and Angie Rollins as both Assistants/Travel Arrangers and Expense Delegates. If you have someone that helps you with your travel you can also list them.
New Authorization Request (see training snippets) – you must log into eTravel/Concur and under Expense you will find New Authorization Request needed for approval to travel.
New Expense Report (see training snippets) – this is what is needed once you get back from your trip. Submit your daily write-up with original receipts to Travel Office so a New Expense Report can be created for the traveler to submit. You can use the attached form for your daily write up.
Training Snippets available at following web site:
Travel questions should be directed to Felicita Anzualda (845-9741) or Angie Rollins (845-2516) both located in Heep Center, Room 412.